Parent Coordinator Meeting
Sept 3, 2010
Introductions
Chugach Philosophy and Volunteerism
Our community works when we are all participate = Many hands make light work.
Our job as PCs is to inform parents of volunteer opportunities and to delegate these, encouraging everyone’s participation as an important and integral part of our children’s education at Chugach. Our PCs should not be trying to do it all, nor should the same super-volunteer parents who always fill sign up sheets. One of the main reasons families come to Chugach is because of our unique educational philosophy that depends on parental involvement. Call the parents on this, literally. Use classroom and schoolwide surveys (see below) to reach out (via email or phone) to parents asking them to volunteer for specific tasks they have expressed interest in doing. Invite a somewhat absent parent to join you or another parent in volunteering. Once they’ve volunteered and felt the fun and fulfillment of helping, they’re more likely to feel that they’re part of the Chugach community and volunteer again.
Old business:
Back to School Picnic – Thanks to volunteers – Feedback?
Positive feedback
Next year provide parking info in advance re: 2 hour limit on side street, Overflow parking lot. (Anne Salzer)
Only drawback to tents was occasional water coming down between awnings.
New Parent Orientation - Thanks to PCs who attended
Next year call on PCs to provide baked goods/coffee/tea.
New business:
Scheduled PC meetings: Fridays at 8:30 in Art Room (Multipurpose room if Art week)
- October 8 (Multipurpose Room)
- January 21
- March 25
Still need younger PCs for Sharon B and Sharon Lee.
All PCs are encouraged to help find people to fill these two positions.
Volunteer Surveys for schoolwide events.
- PCs talk with teachers about surveys before Open House and ask to speak for a couple of minutes at Open House about the surveys.
- At Open Houses, PCs explain surveys to parents and get them filled out that night.
- Return surveys to Martha & Charles - Create database of volunteers for school-wide events
- Open Houses: Primary Group on Sept.16, Middle Group on Sept.13,
Upper Group on Sept 15.
PCs need to find a couple of parents to supervise children on playground during each Open House.
Big Simple – Randee Liles and Krista Johnson
Information going out about Big Simple next week
Information to be presented to parents at Open Houses
Halloween Carnival – Saturday, Oct 30 (tentative time: 5:30 – 8p.m.)
Phil Tafs – Carnival
Irene Tresser and Laile Fairbairn – Auction
Teacher Appreciation luncheons – Continue? – Feedback
Liked it but nearing the end of the school year, it begins to feel a little overwhelming.
It’s one more thing that the super-volunteer parents end up signing up to do.
Possible solution: Quarterly teacher luncheons shared by 2 or 3 family groups and calling on parents solicited via email/phone to provide food.
Scoop Newsletters – Children getting the Scoop via email should have red dots next to their mail slots. These kids do not need a paper copy of the Scoop.
PCs inform parents on Open House about reducing paper consumption by getting the Scoop via email and having red dots on their child’s mail slot to signify no paper Scoop needed.
1st Assembly meeting on Tuesday, Sept 14, 6 – 7:30p.m. – Childcare
Meetings are usually held the 2nd Tuesday of each month.
The parent who helped with childcare last year, Warwick King, has volunteered to run the childcare during Assembly meetings again. However, one or two extra parents are needed to assist him, so each family group has been assigned a month to provide parent volunteers to help. Below is the schedule:
September 14 – Sharon Brooks
October – Dagmara
November – Heidi
December – Kass
January – Linda
February – Leigh
March – Kate
April – Pam
May – Sharon Lee
Other items:
- Bulletin board for Chugach philosophy/Overview of school’s educational approach
- Possible Kindergarten Open House to inform Kindy parents about specific Chugach events/fundraisers and Chugach terminology (“Upper”, “Elder/Younger”, etc.)
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